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Proclamation Request

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Please Use the Online Form provided below to submit your request.

Guidelines for Proclamations

We will only issue proclamations for Roxboro residents or for City of Roxboro events. 

For retirement proclamations the person must have been employed with their current employer for 25 years or more.

For birthday proclamations the person must be at least 80 years of age with increments of 5 years thereafter.

For wedding, church, or pastoral anniversary proclamations the anniversary must be 25 years or more.

Any proclamation request for a City board, commission or committee member must be approved in advance by the clerk’s office. 

Any proclamation request for a City employee must be approved in advance by the department director.

Annual or other repeat requests must be made in writing for each occasion in accordance with these guidelines. Proclamations are not automatically renewed.

Only a City-recognized event, sponsored in whole or in part by the City of Roxboro government, may be used as part of an advertisement or commercial promotion. 

Unfortunately, we cannot issue proclamations for commercial purposes, such as the opening of a new business, a new service, a new product, or a new professional service. 

We will not issue proclamations taking sides in matters of a political issue, addressing matters of personal conviction, campaigns, or in matters endorsing any particular religion. 

Generally, we will not issue backdated proclamations. Issuance of a proclamation by the City Council is entirely within the discretion of the Council and nothing in these guidelines is intended to abrogate that discretion. 

All requests for proclamations must be made to the City of Roxboro Clerk’s Office at least 10 business days prior to the date when the proclamation is needed. To make a request please use the form below or mail the request to the City Clerk’s Office, City of Roxboro, Roxboro, NC 27573.

Any draft language submitted is subject to editing or revisions. Once a proclamation request is made, the City Clerk’s Office, on behalf of the mayor, will contact the person requesting the proclamation to notify them of the status of the request. The original proclamation will be issued to the individual or organization (including individual recipients) at no cost. All proclamations must be picked up at the City Clerk’s Office unless prior arrangements are made.

Please correct the field(s) marked in red below:


Proposed Title for Proclamation

Including: Name, day of the week or month to be proclaimed

Proposed Text for Proclamation
Please include at least 4 facts about the subject matter
Name of Organization or Individual Making the Request

Contact information of Organization or Individual Making the Request

Contact information of Organization or Individual Making the Request
Desired Date for Proclamation Presentation
must be a scheduled meeting date of the City Council

Other relevant information:

  • When the proclamation is needed
  • Desire method for pick-up or delivery
  • Any other comments or concerns 
  1. To receive a copy of your submission, please fill out your email address below and submit.