Specific laws in the North Carolina General Statutes, the Uniform Commercial Code, and local laws and regulations govern authorization and procedures used for purchasing. Purchasing is responsible for overseeing the City of Roxboro's acquisition of equipment, supplies, and services.
This department also is responsible for conducting surplus property sales. The Purchasing Department promotes and maintains competitive bidding practices as required by North Carolina General Statutes and City of Roxboro Policy to ensure competitive pricing and prudent use of public funds. We strive to get the most value for the tax dollars spent.

Procurement

The Purchasing Department is responsible for providing all City departments and employees with needed materials, equipment, supplies, and services in an efficient and economical manner. The basic goals of the City's purchasing program is to comply with the legal requirements of purchasing and procurement, promote good vendor relations, receive the maximum value for each dollar spent, to effect maximum feasible standardization of products used and maintain strict ethical standards.

Safety Training & Inspections

Business Privilege License: Anyone who conducts business in the City of Roxboro must obtain a Business Privilege License, except for businesses that are specifically exempted by state or federal statute. Business License taxes must be paid before the business opens. Licenses must be renewed prior to July 1 of every year.
For information concerning purchasing a Business Privilege License, contact the City of Roxboro, Finance Department, City Hall, 105 South Lamar Street, Roxboro, North Carolina, 27573. Phone: 336-599-3116. Fax: 336-599-3774.

Bids & Proposals

Purchasing accepts bids and proposals for apparatus, supplies, material or equipment. Bids and Proposals are advertised here.
Submitting a Bid / Proposal
It is the responsibility of the vendor to make sure bids / proposals are received at the times and locations indicated in the Bid or Proposal Specifications. The City will not open any Bid or Proposal that is late or any reason. Successful vendors shall receive notification of their selection and be issued a purchase order number. Bid results will be sent to all vendors submitting a bid / proposal.
Questions Concerning Payment or Invoices
If you have questions concerning payments or invoices, please call Accounts Payable in the Finance Office at 336-599-3116 or fax to 336-599-3774. If you have questions concerning payments or invoices, please call Accounts Payable in the Finance Office at 336-599-3116 or fax to 336-599-3774.

Surplus Sales
The City of Roxboro disposes of its property by auctions and more recently electronic on-line auctions. Surplus equipment usually consists of cars, trucks, small equipment and miscellaneous items the City no longer needs or uses. Occasionally surplus property will include found and seized property. Through recommendations by Purchasing, either City Council or the City Manager declares property "surplus". At present, the City has found electronic auctions to be more advantageous and uses GovDeals to assist in selling our surplus equipment. The City sells surplus property throughout the year so check the City or GovDeals web page often to see if the City has surplus equipment for sale.

Accident Reviews & Safety Committee

Our Safety Review Committee meets monthly to review and discuss accidents of City
employees. In accidents where damage to property is $500.00 dollars or greater, our
Committee must meet within five days of the incident to review the circumstances and forward our recommendations to the City Manager.

Whether we meet to review accidents involving personal injury or vehicular accidents, this Committee has the authority to require an employee attendance at a meeting, send a departmental memo or assign points. The Safety Review Committee is made up from representatives of all our departments.

Substance Abuse in the Workplace

Due to the reliance by the citizens of our Community upon the City for general safety in the provision of City services as well as protect other City employees, it is the policy of the City to maintain a drug and alcohol free work environment through the use of a substance testing program. The use of controlled substances and other forms of substance abuse seriously impair an employee's physical and mental health and, thus, job performance.

The City has implemented a substance-testing program for applicants (pre-employment) as well as testing current employees through random selection or reasonable suspicion. Our substance abuse program is designed to reduce the likelihood that drug or alcohol dependent applicants will be employed by the City and that all our employees are fit to perform their duties.